FAQ

PDAS FAQ

Becoming a Trainer and/or Technical Assistance Professional:


How do I become a Trainer?

To become Registry trainer, you need an active Registry membership and Trainer endorsement. You can complete the initial application for both at the same time. Or you may add the Trainer endorsement to your current Registry membership at any time. To add the endorsement, you simply click on the "add trainer endorsement" box. There is a one-time $15.00 fee to add the trainer endorsement.become a Registry Trainer, you need an active Registry membership and a Trainer endorsement. 

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What does a Technical Assistance (TA) Professional do?

A Registry Approved Technical Assistance (TA) Professional has been specifically trained to offer one or more of the services described:

  • Technical Assistance is the provision of targeted and customized sup¬ports by a professional(s) with subject matter and adult learning knowledge and skills to develop or strengthen processes, knowledge application, or implementation of services by recipients.
  • Mentoring is a relationship-based process between colleagues in similar professional roles, with a more-experienced individual with adult learning knowledge and skills, the mentor, providing guidance and example to the less-experienced protégé or mentee. Mentoring is intended to increase an individual’s personal or professional capacity, resulting in greater professional effectiveness.
  • Coaching is a relationship-based process led by an expert with specialized and adult learning knowledge and skills, who often serves in a different professional role than the recipient(s). Coaching is designed to build capacity for specific professional dis¬positions, skills, and behaviors and is focused on goal setting and achievement for an individual or group.
  • Consultation is a collaborative, problem-solving process between an external consultant with specific expertise and adult learning knowledge and skills and an individual or group from one program or organization. Consultation facilitates the assessment and resolution of an issue specific concern.
  • Professional Development Advising (sometimes referred to as career or PD counseling) is a one-on-one process through which an advisor offers information, guidance, and advice to an individual about professional growth, career options, and pathways to obtain or meet required qualifications.
  • Peer-to-peer Technical Assistance fosters the development of relationship-based learning and support communities among colleagues, often in like roles. Peer-to-peer technical assistance is based on the premise that a significant expert knowledge base exists in the field and that peers who have solved challenges on the ground have developed tools and strategies that can be shared with their colleagues.
  • Assessing uses a research-based assessment tool that the assessor has been specifically trained to administer. Results from the assessment are often used to develop Improvement Plans.
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What is a Provisional TA Professional?

A Provisional TA Professional is one who has met the requirements as an approved TA Professional but lacks the 40 hours of TA Professional experience and 2 years of responsibility for the professional development of others.  An applicant has 1 year to meet the missing requirements to be approved as a TA Professional. 

To be approved as a Provisional TA Professional one must submit a mentoring agreement with an approved Registry TA Professional and provide documentation of at least 1 year of experience as a coach, mentor or supervisor etc.  A Provisional TA Professional can be moved to a Professional TA Professional when documentation of the missing requirements is met.  


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Do I need to take the T-TAP Foundations and Training Professional course or Technical Assistance Professional course?

Since July 1, 2016, the new PDAS courses are required for individuals seeking the Tier Trainer and/or Technical Assistance Professional endorsements. There are three PDAS courses: Foundations, Training Professional, and Technical Assistance Professional.
Please review the following guidelines:

  • Previously approved Tier Trainers (formally known as Basic, Intermediate, or Master Trainer) and/or Technical Assistance Professionals (formerly known as Consultants) are not required to take the Foundations course, Training Professional course or Technical Assistance Professional course. Taking these courses, however, is highly encouraged.
  • The Foundations Course and the Training Professional Course and/or the Technical Professional Course are required if you haven't been approved as a Trainer and/or Technical Assistance Professional before January 2016. 
  • First time Tier Trainer applicants are waived from the requirement of completing the Foundations course and the Training Professional course if they have official documentation of completion for a 15-hour (minimum) non-credit adult education or for-credit college adult education.  The adult education course must include content specific to adult learning concepts and/or theory.
  • First time TA Professional applicants are waived from the requirement of completing the Foundations course and the Technical Assistance Professional course if they have official documentation of completion for a 15-hour (minimum) non-credit adult coaching/mentoring or for-credit college coaching/mentoring.
  • Currently employed higher education faculty who are first time Tier Trainer and/or TA Professional applicants are waived from the requirement of completing the Foundations course and the Training Professional course but are not waived from the Technical Assistance Professional course.

    Learn more about these courses
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Where can I take the Foundations, Training Professional and/or Technical Assistance Professional courses?

You can search our Statewide Training Calendar or contact the following agencies:

  • Work and Family Consulting
  • Supporting Families Together Association
  • UW Milwaukee School of Continuing Education
  • 4C for Children
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What counts for 2 years of Professional Development of others?

This requirement is met if you have supervised student teachers, served as a mentor, held the position of a director of a center, etc.  You can write a letter for your file to serve as documentation.

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How long will it take to process my Trainer and/or TA Professional application?

Complete applications are processed in date order.  A complete application includes submitting a Registry membership application with Trainer and/or TA Professional endorsement online, payment of the application fees, and submitting all required documentation.

Standard processing time for Trainer and/or TA Professional applications is 2-4 weeks from the date the documentation is received in our office.  When your application is processed, you will receive an email notification.  You will then be able to log in to your Registry account to access your Registry Certificate of Achievement and the professional development approval system.


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How do I document my hours of Trainer or TA Professional experience hours?

This information is self-reported.  One’s entire history of experience it not needed – just a list that demonstrates the minimum requirement has been met.

  • Trainer Hours of Experience
    • The Registry accepts an itemized list of each training provided that should include the following:
      • Date of training
      • Length of time of the training
      • Training topic.
      • Content area of the training.
  • TA Professional Hours of Experience.
    • The Registry accepts an itemized list of each technical assistance provided that should include the following:
      • Date of technical assistance
      • Length of time of the technical assistance
      • Name of center or program you gave technical assistance
      • Brief description of what technical assistance was offered (minimum of 2-3 sentences)
    • The Registry will accept a copy of your TA log from the agency you work if it includes the above information.
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There are different types of Trainers. What type do I choose?

There are five types of Registry approved Trainers:

  • Registered 
  • Tier 1 
  • Tier 2
  • Tier 3
  • Specialist

Registered Trainer
A Registered trainer needs to be a Registry Career Level 2 or above and have 6 months or experience in an approved program. No other requirements need to be met. Registered trainers cannot offer Tiered training.  Registered training is used to meet the continuing education hour requirement. 

Tiered Trainer
A specific Registry Career Level, training experience, background check and the adult education courses are required to be approved as a Tier 1, Tier 2 or Tier 3 trainer. The requirements are different for each Tier. 

Those that take tiered training may move up in their Registry Level with an accumulation of tiered training hours. They also can know that their training is accounted for and entered into their record because trainers of tiered training are required to enter the roster. Those that take tiered training typically expect a higher level of training regarding the content and the trainer’s ability.

Specialist
A Registry Specialist has a specific area of expertise that benefits the child care and education community, is a trainer that can offer Tiered training appropriate to the content through The Registry system and does not require a specific Level on the Registry’s career level.

Examples of specialist trainers include occasional national or regional presenter, registered nurse, CPR instructor, etc.

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How do I become a Technical Assistance (TA) Professional?

To become a TA Professional, the first step is to renew/apply your membership and add the TA Professional endorsement.  

These requirements are for a TA Professional: 

  1. Experience as a TA Professional can be validated by sending a self reported itemized list. The list must contain the topic of consultation/coaching/mentoring etc, the organization you worked with and dates. You don’t need to recreate your entire history as a TA Professional – just a list that demonstrates the minimum 40 hours requirement.  
  2. The T-TAP Foundation Course and Technical Assistance Professional Course are required.  You can search the Statewide Training Calendar
    Work and Family Consulting 
    Supporting Families Together Association 
    UW Milwaukee School of Continuing Education 
    4C for Children
     
    The TA Professional course is one where the content is specifically on how to provide technical assistance and is a minimum of 5 hours in length. We ask for a course description and verification of completion to have the course considered. 
  3. The Professional growth of another adult for 2 years requirement can be met if you supervised student teachers, served as a mentor, etc. You can write a letter for your file to serve as documentation.
  4. A copy of a Criminal Background check.  
  5. There is a place on the application to indicate the assessment tools the applicant is authorized to use. Either verification by the assessment agency or verification on the TA Professional’s agency’s letterhead will serve as documentation of training in the assessment.
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There are different types of Technical Assistance Professionals. Which type do I choose?

A Provisional TA Professional is one who has met the requirements as an approved TA Professional but lacks the 40 hours of TA Professional experience and 2 years of responsibility for the professional.


To be approved as a Provisional TA Professional one must submit a mentoring agreement with an approved Registry TA Professional and provide documentation of at least 1 year of experience as a coach, mentor or supervisor etc.  A Provisional TA Professional can be moved to a Professional TA Professional when documentation of 40 hours of TA experience and of 2 years of responsibility for the professional development of others can be provided

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How do I obtain copy of a criminal background record check?

The Registry requires a name-based criminal background record check for all Tiered Trainers and Technical Assistance (TA) Professionals. This requirement will help maintain the integrity of The Registry and the community of approved Tiered Trainers and TA Professionals. 

Accepted criminal background record checks must be dated within the last 5 years. This practice aligns with the Child Care Background Checks completed by the WI Department of Children and Families and the DCF Final Eligibility Letter is accepted by The Registry as proof of a background check.

See Online Resource

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Facilitating Training:


What trainings can I provide as a Registry approved trainer?

Trainers recognized by The Registry may submit their training using The Registry PDAS System. All training that is Registry approved is accepted by the Wisconsin Department of Children and Families toward continuing education hours for child care and education professionals. 

The Registry follows the guidelines established by the WI Department of Children and Families to determine if a course description meets the requirements for continuing education.  The definition of continuing education in the DCF Licensing Rules is as follows:

Continuing education experiences may be in the areas of early childhood education, child development, child guidance, health, caring for children with special needs, first aid, nutrition as it pertains to child development, supervision of staff or the business or administrative aspects of the operation of a child care center or in communication skills (251.05(2)(c)8). 

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As a trainer, how can I submit a training event using The Registry PDAS System?

 

Submitting a training event using The Registry PDAS System is a two-step process.  Log in to your Registry account and complete the following steps:

Step 1:  Create a new COURSE and follow the onscreen directions to enter course details needed for approval.  Course approval takes up to 5 business days.

Step 2:  Once the course is approved, you will need to schedule your EVENT. When scheduling an event, you will indicate the date, time and location of the event.  You may also choose to list your event on The Registry Statewide Training Calendar for public viewing.

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How do I identify what course level my training is?
  • Registered Training: Provides content that meets requirements for continuing education as defined by state licensing – Department of Child and Family Services. Minimum length of training is 30 minutes.

  • Tier 1 Training: Provides general content information on a topic. Suggested length of training is 1-2 hours.

  • Tier 2 Training: Presents general content and opportunity to practice using learned information and concrete application to your job. Suggested length of training is 2-5 hours.

  • Tier 3 Training: Presents general content and opportunity to practice using learned information and concrete application to your job. Suggested length of time is over 5 hours. Contains an assessment component involving thoughtful application. Participant displays competency in set objectives.

Note: Tier training requires a trainer level that matches or exceeds the level of training and aligns with trainer qualifications. (i.e. Shaken baby approved trainer, entry level licensing training, YoungStar required training events, etc.)

 

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How do I write a learning objective? (This is required for all Tier training but optional for Registered training.)

A learning objective must: 

  • Clearly state observable student behaviors that can be measured. 

  • Clearly express what the student will be able to do by the end of the training. 

  • Line up with the course description, content, and learning assessments.

  • Use action verbs that are easy to observe and measure, such as:
    • analyze • apply • argue • assess • breakdown • calculate • clarify • classify • compare • construct • contrast • create • defend • define • demonstrate • describe • design • determine • differentiate • discriminate • discuss • distinguish • estimate • evaluate• explain • formulate • identify • illustrate • indicate • interpret • judge • label • list • name • order • organize • plan • predict • prepare • recall • recognize • reproduce • select • solve • support• translate • use

    *Avoid using verbs that are difficult to observe and measure, such as:
    •appreciate • be aware of • become acquainted with • comprehend • cover •familiarize • gain knowledge of • know • learn • realize • study• understand

Example: At the end of this training, participants will be able to:

  • Identify the guidelines for submitting a successful course.

  • Demonstrate how to adequately complete the outline course submission form.

  • Recognize the importance of clear and consistent course information and how it benefits participants.

 

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What should be included in the cultural competency description?

A cultural competency description is required for tier training and is based on the topic; 1-2 sentence minimum. Diversity and inclusion should be considered as the course is developed. In this area, explain how cultural diversity and inclusion will be addressed within the course, how it is relevant to the topic, provide an example. Often cultural competency can be included in the subject matter, even if it does not seem to be a big part of the course.

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How do I renew a course?

To renew your course, open the course in The Registry and click Renew/Revise on the top right of the screen.  Review your course details for any updates or revisions.  Continue through each screen.  Be sure to click Submit for your course to be reviewed by The Registry.

When renewing a course that was previously approved in The Registry, the course content must meet current course approval criteria.  Although a course was previously approved, it is not guaranteed the course will be automatically reapproved.  Registry staff review every course in detail prior to approval.  If revisions are required, the course owner will receive an email from The Registry detailing what revisions need to be made to meet the current course approval criteria.  Practices in assessing the content and requirements for a training may change over time. 


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How can I be approved to offer Wisconsin DCF approved Entry Level training?

See the requirements to be approved to teach the Wisconsin DCF Entry Level Courses.

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How do I schedule a training event?

Once the course is approved, you can schedule training events for each time this training is offered.  Scheduling training events in The Registry must be completed in a timely manner.  Best practice is to schedule training events in The Registry BEFORE the training event.  However, The Registry recognizes there are some circumstances that occur which can make it challenging to meet this event scheduling deadline. To better align policy and procedure with best practice, past event approval will be limited to no more than 30 calendar days passed the event date.

To schedule a training event in the Registry system, open the approved course.  Select the “Schedule Event” button in the top right.  If you are scheduling an event under your individual Trainer account, the system will default to you as the trainer of the event.  Enter the date, time, and location of your event and submit to The Registry for approval.

If you are scheduling an event under an organization account and the course is limited to an Authorized Trainer list, you can only select a trainer from the Authorized Trainer list for the event.  If the event is not limited to Authorized Trainers, you can search for a Registry approved Trainer in the system for your event.  If it is a Tier Training, you can select from a Registry approved Tier Trainer or provide information as to how this individual qualifies as a Specialist.

Upon submission, the event status will change to “Pending.”  Standard processing time for event approval is up to 5 business days.


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How do I schedule a multiple session training event?

In cases where the Training Event occurs over the course of more than one day and attendees must attend all sessions to receive credit, you will want to create a multiple session training event.  For example, a single training is 16 hours.  Attendees complete the training in two days for a total of 8 hours each day and attendees must attend both days to receive credit for completion of the 16-hour training.

Under ‘Event Date/Time’ select multiple session and list the dates and times for each session.  Please note, if you give the same training to different attendees, that is not a multiple session.  Each training requires its own separate event in the Registry system.

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How do I edit or reschedule my approved event?

Approved events are not editable. To change the training event information, the event needs to be rescheduled.  This may include the training date, time, location, or assigned trainer.  See how to reschedule an event

To reschedule your event, select the event under the events tab.  Under the manage event button is an option to "Reschedule Event."  List a brief reason for rescheduling.  For changing the time, location or date of the event do NOT select the 'Unlock Event' button.  ‘Locked’ events will not need to be reviewed again by The Registry.  Click the 'Unlock Event' button only if you are editing trainers and/or assessments.  A rescheduled event with a new trainer will require Registry approval.

A new event number will be created when rescheduling events to ensure we have a clear audit trail in the database and the ability to account for these changes. The Registry wants trainers to be in control of the scheduling and not require intervention from the Registry. 

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Can I duplicate an already approved training event or a past training event?

When duplicating an event, fields including delivery methods, date, time, location, and contact information can be updated without requiring approval. 

To duplicate your event, select the event under the events tab.  Under the manage event button is an option to “Duplicate Event.”  For changing the delivery methods, date, time, location or contact information of the event do NOT select the Unlock Event button.  ‘Locked’ events will not need to be reviewed again by The Registry.  Click the Unlock Event button only if you are editing trainers.  

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Can I submit a past training event?

Training events should be current or future dates.  The Registry will only approve courses up to 30 days past the original date of the training.

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How do I cancel a training event?

Open the event and select “Manage Event.”  You have the option to either cancel or reschedule the event.  Rescheduling the event will create a new Event ID number for the updated event and cancel the original event.  Events can only be cancelled if there are no participants recorded on the event roster.

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My course is marked "In Process". When will it be reviewed?

The status In Process means the trainer has not submitted the course to The Registry.  The trainer will need to open the course and complete all necessary information for approval.  The last step is to click Submit.  When a course has been submitted, the status will change to Submitted.

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When do I select self-paced training event?

Select self-paced when each individual participant has a different date of completion. Under ‘Event Date/Time’ select self-paced.  Enter a Start Date and End Date of the training event.  Self-paced Registered Training Events can be open for up to 1 year.  Self-paced Tier Training Events can be open for up to 3 years.

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What does The Registry App do?

The Registry App is specifically designed to save you time and ensure accuracy in taking attendance.  With the app, you can use your smart phone or mobile device to scan attendees' Registry cards, instantly adding them to your attendance roster. Click here to learn more information on how to use The Registry App.

Find the app on 
Google Play or on the App Store by searching "Registry Wisconsin". Download the app for free to your smart phone or mobile device!

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Event Roster Entry: 


How do I update and complete the roster for a training event?

Once a Registered Training Event is approved, you can enter the attendees onto the roster or print the certificates of attendance provided by the Registry. If you choose the certificate option, the individuals will need to send in the certificates of attendance with their next Registry renewal application to verify attendance on the attendee’s training record. 

Tier training must use the attendance roster.  Adding the attendees to the roster automatically verifies the training on the attendee’s training record in his/her Registry account.  

The Attendance roster must be completed within 60 days of the last day of the training event.  After 60 days, a Registered training event will be marked as complete and a Tier training event will be marked as complete if any attendee is listed.  Tier training events will be cancelled if no attendees are listed.

To enter the attendance roster, open the event in the Registry system.  Under “Manage Event” select “Manage Roster.”  To enter attendees, search for attendees by Registry ID number, last 5-digits of the social security number with birth date, or full name.  The Attendance Form on the Event Details page can be given to attendees to obtain information required to enter participants onto the attendance roster.

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How can I use the Registry App to update the roster for a training event?

The Registry has a mobile app to make entering the attendance an easier process. Detailed instructions on how Registry Approved Trainers can use the Registry App are available here.  This document outlines downloading the app, signing in to the app, reviewing your events, taking attendance, and user questions.

The Registry App can also be downloaded by participants to access their individual Registry Card.  The Registry Card displays an individual’s Registry ID number and QR Code for attendance verification scanning.

Find the app on Google Play or on the App Store by searching "Registry Wisconsin". Download the app for free to your smart phone or mobile device!

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How does an organization set up a conference in The Registry?

Email support@the-registry.org your request to set up a conference in The Registry.  Include in your email the following information:

  • Name of the agency or organization hosting the conference
  • Organization Program Registry ID number
  • Name or title of the conference
  • Dates and location of the conference 
  • Contact information for the individual setting up the conference in The Registry

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Trainer and Training Evaluation Tool (TTET)

What is the Trainer & Training Evaluation Tool (TTET)?

This is a tool used to survey attendees about their training event experience. Trainers and Training Organizations can use this to make informed improvements to the quality training they are currently offering.  This evaluation is optional for attendees and is different from surveys given at training events.

Note: The Registry will not use the results of the surveys to influence Trainer approval, a Trainer's level, or as the basis for Course renewals.

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How can attendees take this evaluation?

The Registry emails a link to this evaluation to attendees and is also available on an attendee's Registry Training page. This evaluation is optional.

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Will attendees still get credit for completing the training if they don't complete this evaluation?

Absolutely!  This evaluation is completely optional, but we encourage attendees to provide honest feedback to help improve future training opportunities.

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What questions are being asked?

Individuals are asked to rate 10 statements on a scale of Strong Disagreement to Strong Agreement. The 10 statements align with the WI Training and Technical Assistance Professional Competencies.  The statements include:

  1. The trainer was knowledgeable about the topic and maintained an atmosphere of respect, creating a safe learning environment for all participants. 
  2. The trainer provided appropriate feedback and adequate opportunities for questions and comments. 
  3. The trainer demonstrated professional and ethical behavior in meeting the needs of others, without personal bias in values, beliefs, and without prejudice. 
  4. The trainer used a variety of individual and group learning experiences to promote ongoing learning.
  5. The trainer offered new knowledge and/or strengthened my understanding of the training content. 
  6. The trainer was engaging and presented the training content using language and examples that were easy to understand and relevant. 
  7. The trainer used audiovisual materials (i.e. PowerPoint, handouts, flip chart, video, props, etc.) that assisted in my understanding of the training content. 
  8. The training environment was appropriate for adult learning. 
  9. The learning goal of the training event was clear to me. I had opportunities to think about how I might apply new knowledge and/or understanding to my work. 
  10. I would attend another training provided by this trainer.
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Who can see the results?

Individuals' responses are kept anonymous. There are 3 different reports that are generated by the TTET Survey:

  • Course Level: The owner of a course (whether a Trainer or an Organization) can see a report that displays survey results from all events scheduled within a date range.
  • Event Level: Anyone with administrative access to the Event can view the survey results for the specific event. 
  • Trainer Level: The Trainer can view a report that displays survey results from all events within a date range where the Trainer is listed as the primary Trainer.
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I am a Trainer / Training Organization trying to view TTET results but am receiving a message that there are not enough responses to generate the report. Why can't I view this report?

To maintain the confidentiality and anonymity of attendees' survey responses, a minimum of 4 attendees are needed to take the survey for the report to display data.

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